Freelancer Friday Newsletter #6

Managing your workload as a Freelancer

The beautiful thing about freelancing is its pure possibility — there’s always a new project on the horizon. You apply your skills to new projects and work with all sorts of people, and it’s exhilarating. And tiring.

But as you become more successful and start to accumulate work, the more overlap you have between jobs. So you have to learn how to prioritize projects, to make sure work gets into your clients as scheduled. As a freelancer, reliability is king.

So how do you do it? We can’t stress it enough: organization. But tracking and organizing everything from your projects, to your clients, to your time — hour by hour — is the key to a professional independent workflow.

Here are a few ways to handle your workload

Communicate with your clients

Before you even accept a job, make sure you and the client are on the same page. Know what you’re going to produce and for how much, how long it is going to take and how flexible both sides can be, if things don’t go as planned. Make sure you hash this out and write it down in your contract.

Keep in mind that this isn’t relegated to the start of the project, either. Things are going to go differently than expected, so have a plan for that. Establish from the beginning how often you are going to update the client and make sure you keep consistent with that. 

Record every offer

When you receive a request for work, make sure that you track it from the beginning. Maintain a single document with all your ongoing work. You should be able to see everything in a single place as a general overview.

Track daily responsibilities - Create a To-do list

Ok, now that you have a record of the broad strokes of your projects, you’ve got to make a daily to-do list. Each time you have a project, break it down as much as you can into individual tasks. The key here is having everything on this list directly actionable and ordered in a timeline of what can be done,

In Conclusion - Keep at it

It does take a bit of your time to implement and complete these kinds of organizational processes. But it’s an investment that can seriously help you take what you learn from each project and apply it to the next. It will make you a better and more efficient freelancer.

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